Reputax (“We,” or “Us”) is providing bookkeeping, GST, Income tax related services. We take your privacy very seriously. This Privacy Policy describes the policies and procedures regarding the collection, use and disclosure of Your information in connection with Your use of https://reputax.com or any other platforms or website(s) offering the Reputax Services (collectively, “Website”) or any Reputax content, products, or services made available by Us (together with the Website, the “Reputax Services” or “Services”). We receive information about you from various sources, including without limitation: (i) if You register for the Services, through Your user account (Your “Account”); (ii) Your use of the Services generally; and (iii) from third party websites and services. In order to provide You with the Services, We will collect, transfer, manipulate, store, disclose, and use Your information as described in this Privacy Policy. We encourage You to read this Privacy Policy carefully. It will help You make informed decisions about sharing Your personal information with us. (the “Terms of Service” and together with the Privacy Policy, the “Terms”). You should read the Terms before accessing or using the Services. By accessing and using our Services, You consent to the terms of this Privacy Policy, and agree to be bound by it and the Terms of Service. Please note that with respect to the Reputax Services, this Privacy Policy applies instead of any other privacy agreement You may have with us.
The Reputax Services include online back office business, tax and accounting services designed for businesses. The information We gather enables us to personalize, improve and continue to operate the Services. In connection with certain aspects of the Services, We may request, collect and/or display some of Your Personal Information. “Personal Information” is information about an identifiable individual, and may include information such as the individual’s name, email address, telephone number, bank account details, credit card information, taxation details, and accounting and financial information. We may collect Personal Information directly from You when You:
Through Your use of the Services, We may also collect information from You about someone else. If You provide us with Personal Information about someone else, You warrant and represent that You are authorized to disclose that information to us and that We may collect, use and disclose such information for the purposes described in this Privacy Policy.
This means that You must take reasonable steps to ensure the individual concerned is aware of and/or consents to the various matters detailed in this Privacy Policy, including the fact that their Personal Information is being collected, the purposes for which that information is being collected, the intended recipients of that information, the individual's right to obtain access to that information, our identity, and how to contact us.
Where requested to do so by us, you must also assist us with any requests by the individual to access or update the Personal Information You have collected from them and entered into the Services.
We collect Your Personal Information so that We can provide You with the Services. In doing so, we may use the Personal Information We have collected from You for purposes related to the Services, including but not limited to:
By using the Services, you consent to Your Personal Information being collected, held and used in this way and for any other use You authorize. We will only use Your Personal Information collected in connection with the Services for the purposes described in this Privacy Policy or in accordance with Your express consent.
Reputax may, with the assistance of third parties, collect, hold, and use the Personal Information you provide to Reputax for the additional purposes of: (i) improving the delivery or quality of services or technology to You and other clients (including, but not limited to, for software/machine learning purposes related to the Services); (ii) thought leadership projects allowing You and other clients to evaluate various business transactions and opportunities (e.g., white papers, client alerts, articles, and blogs); and/or (iii) providing marketing materials and other presentations to You, other clients, and prospective clients, in each case to the extent permitted by applicable law and subject to Section 10 below. Also, when Your Personal Information is used outside of Reputax or such third parties assisting Us, Reputax will de- identify or anonymize your Personal Information by removing data components that make the data personally identifiable to you, or through obfuscation or other means. Our use of de-identified or anonymized data is not subject to this Privacy Policy.
All Data, including Personal Information, that is entered into the Services by You, or automatically imported on Your instruction, is transferred to our servers as a function of transmission across the Internet. By using the Services, You consent to Your Personal Information being transferred to our servers as set out in this Privacy Policy.
We are committed to protecting the security of Your Personal Information and We take reasonable, industry-standard precautions to protect it from unauthorized access, modification or disclosure. Your Personal Information is stored on our servers. However, the Internet is not in itself a secure environment and We cannot give an absolute assurance that Your Personal Information will be secure at all times. Transmission of Personal Information over the Internet is at Your own risk and You should only input, or instruct the inputting of, Personal Information to the Services within a secure environment. You are responsible for preventing unauthorized access to Your account and Personal Information, including, for example, by protecting Your account credentials and limiting access to devices on which You access the Services.
We will advise You in accordance with applicable laws upon discovering or being advised of a security breach where Your Personal Information is lost, stolen, accessed, used, disclosed, copied, modified, or disposed of by any unauthorized persons or in any unauthorized manner.
We will only disclose the Personal Information You have provided to us to other parties if it is necessary and appropriate to facilitate the purpose for which Your Personal Information was collected pursuant to this Privacy Policy, including without limitation the provision of the Services. We will not otherwise disclose Your Personal Information You provide to Us in connection with the Services to a third party unless You have provided Your express consent. However, notwithstanding the foregoing, We do reserve the right to access, read, preserve, and disclose any information as We reasonably believe is necessary to (i) satisfy any applicable law, regulation, legal process or governmental request; (ii) enforce this Privacy Policy and our Terms of Service, including investigation of potential violations hereof; (iii) detect, prevent, or otherwise address fraud, security or technical issues; (iv) respond to user support requests or (v) protect our rights, property or safety, our users and the public. This includes exchanging information with other companies and organizations for fraud protection and spam/malware prevention.
We may employ and contract with people and other entities that perform certain tasks on our behalf and who are under our control (our “Agents”). We may need to share Personal Information with our Agents in order to provide the Services to You. Unless We tell You differently, our Agents do not have any right to use Personal Information or other information We share with them beyond what is necessary to assist us. You hereby consent to our sharing of Your Personal Information with our Agents.
Finally, We may choose to buy or sell assets. In these types of transactions, user information is typically one of the transferred business assets. Moreover, if We, or substantially all of the assets relating to Reputax, were acquired, or if the Reputax business is discontinued or We go out of business or enter bankruptcy, user information would be one of the assets that is transferred or acquired by a third party. You acknowledge that such transfers may occur, and that any acquirer of us or our assets may continue to use Your Personal Information as set forth in this Privacy Policy.
In providing the Services, we utilize "cookies." A cookie is a small text file that is stored on Your computer for record-keeping purposes. A cookie does not identify You personally or contain any other information about You but it does identify Your computer.
We and some of our affiliates and third-party service providers may use a combination of “persistent cookies” (cookies that remain on Your hard drive for an extended period of time) and “session ID cookies” (cookies that expire when You close Your browser) on the Website to, for example, track overall site usage, and track and report on Your use and interaction with ad impressions and ad services.
You can set Your browser to notify You when You receive a cookie so that You will have an opportunity to either accept or reject it in each instance. However, You should note that refusing cookies may have a negative impact on the functionality and usability of the Website.
We send billing information, product information, Services updates and Services notifications to You via email and/or SMS text messaging. Our emails and text messages will contain instructions describing how You can choose to be removed from any mailing or messaging lists not essential to provision or receipt of the Services. We will remove You from such nonessential mailings relating to Reputax at Your request. Please read the applicable unsubscribe instructions carefully. Please note that requesting to be removed from one mailing or messaging list may not result in Your being removed from all mailing or messaging lists to which You are subscribed. You may need to send separate requests to be removed from each specific mailing or messaging list to which You are subscribed.
The Services may allow You, the Subscriber, or another Authorized User within the relevant subscription to the Services to transfer Data, including Your Personal Information, electronically to and from third-party websites, services and applications. This Privacy Policy does not apply to the practices of such third parties that We do not own or control. While We attempt to facilitate access only to those third-party websites, services, and applications that share our respect for Your privacy, We have no control over, and take no responsibility for, the privacy practices or content of these websites, services, and applications. You are responsible for checking the privacy policy of any such applications so that You can be informed of how they will handle Your Personal Information.
If You have questions or comments about our administration of Your personal information, please contact us at info@reputax.com.
We may amend this Privacy Policy from time to time. Use of information We collect now is subject to the Privacy Policy in effect at the time such information is collected. If We make changes in the way We collect or use information, We will notify You by posting a notice on the Website or by sending You notice through the Reputax Services, via e- mail or by another means of electronic communication.. A user is bound by any changes to the Privacy Policy when he or she uses the Services after such changes have been first posted.
